LDTR's FFLL Covid Safe Plan.

FFLL can present as a high risk for coronavirus (COVID-19) transmission, with many people moving around and interacting with each other. FFLL will be managed in line with COVIDSafe principles to reduce the risk of COVID-19.


All riders and spectators MUST sign in upon arrival, giving their name, phone number and email address. Failure to do so will result in entry being denied. In the event of COVID-19 being transmitted at FFLL, this will assist the VIC Gov with contact tracing. 

ALL riders and spectators MUST abide by the latest public health advice at all times during FFLL.


Absolutely no sharing of food or beverages outside of your immediate family members.


No handling any bikes other than your own.

Where a rider has been instructed to quarantine by the Department of Health, or they feel unwell or experiencing any symptoms of COVD-19, LDTR will provide a full refund of the rego fee.

Riders and spectators are NOT permitted to be at the event if they have been instructed to quarantine by the Department of Health, or if they are unwell or experiencing any symptoms of COVID-19. 

VIC GOV COVIDSafe public event registration details;

Event name

Friday Fun & Lazy Loops

Event description

Casual mountain bike club races. Friday 5th & 19th Feb, 5ht & 19th Mar and 9th & 23 2021


Number of attendees



Event start date


Event start time (eg 10.30am)


Event end time (eg 5pm)


Venue name

Lysterfield Park

Street address

Hallam North Road



Name of event contact

Lysterfield District Trail Riders

Email of event contact

Is the event mostly held indoors?


Does the event promote attendees to stand and roam around the venue?


Is alcohol served at the event?


Is there extensive singing, chanting, cheering or exhaling during the event?


Is there close physical interaction between attendees and/or participants where they may not be able to maintain 1.5 metres distance for short periods of time?


Is the event held over multiple successive days with different attendees each day?


Will the event include participants or attendees from interstate?


VIC GOV COVIDSafe public event checklist;

(Completed by Lysterfield District Trail Riders - 3/02/2021)

=> Check the Victorian Government’s coronavirus website ( on legislative requirements and specific restrictions that may apply.

=> Identify key staff or volunteers who are responsible for implementing and reviewing the strategies in this COVIDSafe Event Checklist. This must include identifying staff whose role are to ensure that public health measures, such as physical distancing and general COVIDSafe behaviours are adhered to.

=> Develop processes and materials to ensure that staff and volunteers attending the event are provided education and guidance on physical distancing, good personal hygiene and staying home from work if feeling unwell.

=> When scheduling an event, consider potential for other events in the same local area which may use similar transport options, shared pathways and facilities.

=> Event organisers must commit to supporting any public health investigations, and support any required actions requested by public health officials.

=> Contingency planning must be documented in the scenario that an event needs to be cancelled, including communicating the cancellation to patrons.

=> Tickets should be refundable if a ticket holder is unwell.

=> Develop a process to manage an attendee who develops symptoms

=> The event’s record keeping system must:

=> Attendee contact details must be retained for 28 days after the event, after which, information should be destroyed, unless there is another statutory requirement for retention.

=> Prior to the event, event organisers must communicate the following public health messages to attendees:

=> A reminder of public health measures must be included in the ticketing sales process, visible on the ticket or as an email reminder.

=> During the event, regularly to reinforce public health messages – use broadcast messages, signage, and staff/volunteers to communicate this information with attendees.

=> Where possible establish multiple zones within your event area to limit interaction between groups of attendees. You may consider assigning dedicated facilities for example allocated bathrooms to a specific zone.

=> Implement strategies to avoid crowding on public transport and at stops/stations. Where feasible, ensure there are adequate parking options for car-based travel.


=> Establish multiple entry and exit points to avoid queuing and ensure smooth attendee flow into the venue. Where multiple entry and exit points cannot be established, encourage staggered entry/ exit to avoid queuing; this could be done as part of pre-event communication.

=> Implement strategies to limit the potential for gathering near the venue or at entrances/exits. Encourage attendees to disperse from the event at its conclusion.

=> Undertake pre-event cleaning of communal facilities and high touch surfaces. Develop and implement a cleaning schedule to ensure frequent cleaning and disinfection of high touch surfaces and bathroom facilities.

=> At minimum, high touch surfaces must be cleaned at least twice per day and between groups in accordance with cleaning and disinfection guidelines. Additional cleaning of visibly soiled surfaces must occur as required.

=> Establish hygiene stations (with hand sanitiser) at entrances and throughout the venue to encourage hand hygiene of staff and attendees.

=> In prominent locations, display posters demonstrating personal hygiene and hand washing practices.

=> Ensure toilets are in working condition with running water for hand basins, soap and disposable hand towels/dryers.

=> It is the responsibility of the event organiser to ensure that staff, including volunteers, vendors and contractors, understand and comply with COVIDSafe work practices, including training in COVIDSafe behaviours.

=> Workers and volunteers should complete the Staff Coronavirus (COVID-19) Health Questionnaire and not attend work when unwell.

=> Workers must have access to the appropriate personal protective equipment (PPE) throughout the event.